Process Overview

A clear, auditable workflow for outsourced bookkeeping and audit preparation: we start with your current setup, collect the right documents, and keep control with structured checks and traceable results.

  1. 1

    Kickoff and scope alignment

    • We confirm what’s in scope for bookkeeping and what impacts audit readiness.
    • We define a practical document request list and the cadence for ongoing submissions.
    • We set a control baseline so later adjustments stay explainable.
    Week 1: Document registry draft and submission checklist.
  2. 2

    Document intake and reconciliation

    • We collect the source documents and map them to accounting categories.
    • We perform reconciliation checkpoints and record outcomes for traceability.
    • We document adjustments so differences between systems remain auditable.
    Week 1: Reconciliation notes and issue log.
  3. 3

    Audit package structure and controls

    • We structure the audit package so evidence is easy to find and verify.
    • We maintain control points for closing the period and capturing evidence.
    • We align reporting outputs with your review workflow and timing needs.
    Week 1: Closure checklist and audit-ready folder structure.
Important: Audit and verification results can vary by scope, auditor approach, and how documentation is presented. We focus on clear evidence, consistent controls, and traceable outputs.
Artifacts and SLA

What we produce, what we measure, and what you can expect

Outsourced bookkeeping and audit prep work stays predictable when deliverables and timelines are explicit. Below are the artifacts and SLA placeholders we anchor our process around.

01

Document registry & traceability

A controlled map of what documents exist, where they came from, and which accounting periods they support.

  • Document registry with period tagging and status (received, reviewed, pending).
  • Audit trail notes that show how key figures were derived and reconciled.
Week 1 artifact
Registry snapshot (versioned) + documented review scope boundaries
02

Closing checklist & period discipline

A structured checklist that keeps bookkeeping consistent across months and makes audit preparation repeatable.

  • Closing checklist aligned to your calendar, with ownership for each control point.
  • Clear resolution outcomes for items that block closing (with documented status).
Week 1 artifact
Closing checklist (versioned) + control point list for period lock
03

Reconciliation results & audit package structure

Results captured in a format that helps an auditor follow the logic from balances to evidence.

  • Reconciliation results with documented differences, adjustments, and confirmations.
  • Audit-ready structure showing where each evidence item lives inside the audit package.
Week 1 artifact
Reconciliation template set + audit package index (draft)

SLA placeholders (aligned expectations)

These are agreed operating targets. Actual timelines can vary based on document availability, complexity, and response speed from stakeholders.

Audit and verification outcomes can vary based on facts, completeness of input, and the scope defined for the period.
Document intake acknowledgment
within __ business days
First control pass for a period
by __ calendar day after inputs arrive
Reconciliation result readiness
by __ business days
Audit package index update
every __ days during preparation
See what impacts the scope View audit package structure

Audit package structure

A simple map of how your materials flow into audit-preparation deliverables, plus the control points we lock in along the way.

1

Company records intake

  • We collect your documents in a consistent file structure.
  • We reconcile what is missing against the document register.
Week 1 focus
Recheck document register completeness and close gaps.
2

Closing-period checklist

  • We apply a period-close checklist tied to your chart of accounts.
  • We record the results of document verifications and adjustments.
Week 1 focus
Complete the closing checklist and capture outcomes.
3

Audit-ready evidence package

  • We compile an evidence set with traceable links back to source documents.
  • We capture comparison results from key reconciliations.
Week 1 focus
Lock the evidence package structure and hand it off for review.

Fit check

Is this the right outsourced bookkeeping and audit setup for your small business?

Use this quick guide to see what will be included in our process, and what is most likely to affect the scope, timeline, and audit readiness.

1

Your current state

  • We start from what you have, then map missing documentation.
  • We document the impact on workload and the audit package structure.
Week 1: document register + gap list
2

Your closing rhythm

  • We align the checklist for period close and the control points for sign-off.
  • We set an agreed SLA as an orientation, not a guarantee.
Week 1: closing checklist + sign-off timeline
3

Your audit packet needs

  • We confirm what goes into the audit-ready folder and how we record reconciliations.
  • Results vary. We do not provide guarantees of tax outcomes.
Week 1: audit-packet outline + reconciliation log setup
See pricing options Review the artifacts